People add their receipts from the phone, the report goes to the right approvers, and finance sees what has to be paid. We built it for companies where one approval rule doesn't fit everyone.
Hosted in the EU, with two-factor sign-in. Available in 10 languages: English, Romanian, German, Spanish, French, Hungarian, Swedish, Latvian, Bulgarian and Chinese.
Daniel Novak, Sales, 4 days
| Hotel Bergs, 3 nightsPaid with the company card | 342.00 EUR |
| airBaltic, Bucharest-Riga-BucharestPersonal card, to be reimbursed | 238.40 EUR |
| Per diem, Latvia4 days × 35 EUR, lunch provided once | 129.50 EUR |
| Baltic TaxiPersonal card, to be reimbursed | 24.60 EUR |
| Car, office to airport and back76 km × 0.30 EUR | 22.80 EUR |
| Total | 757.30 EUR |
An example report, with made-up people.
In just over 4 minutes the film follows an expense report from the receipt photo to the books: templates set by the company, ECB exchange rates, per diem and mileage, the checks before sending, approvals that follow your rules, delegation, payments and the export to accounting.
Each company sets up its own templates, approvers and rules.
A photo or a PDF on every expense. Each one says how it was paid, so it's clear what the company owes back.
Steps run in sequence or in parallel. A step can need all its approvers or just one of them. Some steps can apply only above a set total or for one department.
The ECB rate of the day is applied when the report is sent, or the person types the rate from their bank statement.
Daily allowances per country, with deductions when meals were provided, and kilometres at your rate per fuel type.
Finance gets a list of what to pay and marks reports as paid. Each report has a PDF with its receipts attached, and the accountant gets exports to import.
Someone who works for more than one of your companies signs in once and sees all their reports, each with its company.
See screens from the application, diagrams and an example PDF
The employee picks a company template, adds expenses as they happen and sends the report when the trip is over.
It goes to the people your administrator put in the flow. They see what changed and who else still has to approve.
Finance sees what was approved and how much is owed to whom, pays it and marks the report as paid.
The accountant registers the report and exports the entries for the accounting software.
Reports hold bank details, travel dates and who had dinner with whom, so we protect them like any other personal data.
An authenticator app code for every password account, or sign-in with a Google account.
The application, its database and its backups stay in the European Union.
Each company only sees its own data. The platform administrator account manages companies and licences. It does not see report contents in the app.
You decide how long reports and receipts are kept. Approvals and configuration changes are logged.
You get a company of your own, filled with made-up colleagues and reports in every state. You are its administrator, a finance approver and its accountant, so you can try every part. When you send a report of your own, the made-up colleagues approve it after a couple of minutes. The account is valid for two weeks.
There are Excel and CSV exports, plus import files for Saga and Nexus ERP. On request we can also integrate with your accounting software or other local systems, in both directions, as long as they are open to integration too.
Yes. Each company adds its own fields to reports and expenses, and approval rules can use them.
With a yearly licence per company. Each user account has a price, and each expense report has its own price on top of that. Auditors, accountants and approvers who work for several of your companies use special accounts, priced differently. Tell us roughly how many people will use it and how many reports you expect in a year, and we will send you an offer.
Leave your details and we'll set up a demo company for you. You'll get the sign-in details by email.
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